webex compliance officer

Negotiate (Kerberos) on WindowsThis proxy must be configured to work with the credentials from the operating system, manually entering credentials is not supported. South Georgia and the South Sandwich Islands Data generated by users in external or another organization's meetings or sites cannot be searched and extracted. China In the Webex Teams Authorization dialog, check the checkbox to verify you meet the prerequisite, then click Next. You can download reports that are up to 10 days old. APIs. Webex Meetings offers integrated audio, video, and content sharing with highly secure web meetings from the cloud. eDiscovery supports the following proxies: NTLM on WindowsThis proxy must be configured to work with the credentials from the operating system, manually entering credentials is not supported. In addition, we also provide Compliance Officers with the ability to redact the meeting transcripts or delete the transcripts. Singapore Plus, users will know when meetings are end-to-end encrypted with a visible icon in the interface. Thailand WhiteboardsAn image for each whiteboard in the spaces is returned in the report. Palau Myanmar Vanuatu Ireland Meeting Transcripts - List Meeting Transcripts For Compliance Officer | Webex for Developers List Meeting Transcripts For Compliance Officer Lists available or deleted transcripts of an ended meeting instance for a specific site. Reports that are older than 10 days are considered expired and you'll need to re-run the report to access that data. Laos The search report can be downloaded as a compacted zip file where all the activities are in an EML format organized by space. Create Compliance Officer account; login to Webex Control Hub and select a user who will act as a Compliance Officer (or create a new user). However cross-organization collaboration also exposes a surface area, for data loss and unauthorized communication, that needs to be protected. Data on legal hold is not subject to deletion based on the organizations retention period. B. Create an Integration app with all "spark_compliance" read scopes enabled. Allows IT administrators to enable linking of folders to spaces with options for default storage for Microsoft OneDrive and SharePoint Online integration. Gibraltar Rwanda Webex, via its open API ecosystem, has integrated with several Data Loss Prevention (DLP) and archival solutions to ensure your data security and integrity. Standard offer: Indefinite retention for messaging and Not configurable. As leaders in managing this broad landscape, having reactive AND proactive solutions is crucial to succeeding in keeping our data secure and our collaboration private, and ensuring were supporting users in how they work. In mixed spaces, where the space owner, the inviter, and the bot potentially belong to different organizations, policies from all three entities will be evaluated, and the bot admitted only where none of the organization policies prohibits such action. Content that people in you company created from group spaces where someone in another company created the space. Canada Your search is queued and you can review the status of the report. Bermuda Taiwan For more information, see Manage Compliance Data for Legal Hold in Cisco Webex Control Hub. Ensure regulatory compliance of Webex App and Meetings content. This reduces the risk of confidential information being accessible for a long time and also helps align retention policies across email and other applications. You can: Create and manage meetings Add and manage meeting invitees The Webex Meetings retention policy applies to all meeting recordings, transcripts, and highlights. With it, these restricted groups cannot invite each other to spaces or initiate conversations. Refer here for a list of supported platforms. Pro Pack: Fully featured with support for up to 2000 domains. Libya DELETE Delete a Recording. Integration between Webex and O365. Admins can use a DLP partner or write a custom script to scan and remove offending users from existing spaces. 2022-26759 Filed 12-8-22; 8:45 am] BILLING CODE 8320-01-P . . Administrators can limit the amount of messages and files that are kept by configuring a data retention policy. You must have the compliance officer role assigned to you to create and view reports. This feature ensures that organizations maintain compliance with relevant company standards and regulations (e.g., FINRA), and avoid potential conflicts of interest. And transcriptions and recordings will eventually be encrypted. The Pro Pack for Control Hub is a premium offer for customers that require more advanced capabilities and fine-grained controls in coordination with their existing compliance, security, and analytics software. You can look for a specific person in your company, find content and metadata related to messages they've posted and meetings they've attended or hosted in your organization. The events API is a Compliance Officer accessible REST endpoint. Out-of-the-box solution: Integrations have been certified with leading compliance partners. Control Hub has the capability to allow administrators to set allow/deny policies regarding authorization access to integrations by their users. Cisco Network-Based Recording (NBR) records the full attendee-view of a WebEx Meeting, including: Meeting Video (presenter video) Namibia . The documentation set for this product strives to use bias-free language. Afghanistan StoppedThe report stopped running due to an issue. When an integration is disabled for an organization, a user will not be able to authorize an integration to be added to a space and act on behalf of the user. With this enhancement, admins can open external collaboration to users from select AD groups only, while conforming to the Organizations security posture and external collaboration rules. This means DLP actions can now be frontloaded into a proactive actions, rather than mitigative action, similar to how typical on-premises inline proxies behave. You can search through content posted within the last 90 days or if you have Pro Pack you can search through content that's older than 90 days. The importance of keeping sensitive information safe is key to choosing the right collaboration architecture for your employees. You can generate reports from here that contain all of the conversations held in Webex App spaces and any files shared within those spaces. For Common- Identity (CI) linked and enabled sites, the Webex Events API provides the compliance officer of the host organization with access to meeting events, recordings, and transcripts. The length of time it takes to download the report depends on the size of the report, your location, and your network bandwidth. For more information, see Prevent People Sharing Files Compliance There are a variety of compliance capabilities in both the Standard and Pro Pack offers. This includes spaces with somebody who has left the company. Timor-Leste The length of time to create your report depends on the amount of data that matches your search criteria. As a compliance officer, you can use Cisco Webex Control Hub to search through any conversation in the Webex App and all Webex meetings hosted by users in your organization. Sierra Leone Webex Real-time File DLP Example. We are intending to extend our real-time features to other users actions in the coming months. This new world has heightened the need for a mindset that holds security as a foundational thread throughout the collaboration ecosystem. Webex admins can configure a permitted list of trusted and authorized external domains (currently in controlled availability/trial mode) for users of an organization to collaborate. This will greatly reduce the setup time for admins who need to add a large number of domains to their Organizations list of approved domains. Enables IT admins to prevent certain groups of users within their organization from communicating with each other. Mayotte Yemen Malta 503: How can this be used? Enable or disable the entitlement to a subset of users or for your entire organization. Hungary Click on a report to review the report details, including status, date initiated, description and a summary of the contents of your report. Western Sahara Compliance administrators can provide a time window to which they would like to restrict their search to. . Nepal Uganda The second part of the strategy involves monitoring user actions such as posting or deleting a message, attaching a file, and adding a user to or removing a user from a space in Webex accessible, as events, via APIs so that they can be consumed by DLP software to check for and remediate violations. Files SharesFiles shared in a space and snapshots created of whiteboards. Brit/Indian Ocean Terr. Pro Pack: Fully featured for inline policy check. Compliance officers can use the web accessible e-discovery search and extraction console to extract data created by users in their organizations on-demand when required for legal investigations. Poland San Marino For the purposes of this documentation set, bias-free is defined as language that does not imply discrimination based on age, disability, gender, racial identity, ethnic identity, sexual orientation, socioeconomic status, and intersectionality. From the customer view in https://admin.webex.com, go to Troubleshooting > Status > View eDiscovery and click Download Manager. The returned list is sorted in descending order by the date and time that the transcript was created. C. Use the Webex Meetings XML API "SetUser" to update the user's "<roSiteAdmin>" value to "TRUE". Georgia Heres an example of a response from our API to the webhooks URL when a recording is created : This new capability is unlocked using only one of the many spark_compliance scopes intended for use by Compliance Officers. In more than 100 countries, our flexible payment solutions can help you acquire hardware, software, services, and complementary third-party equipment in easy, predictable payments. When invoked by a violation, the system creates an incident report viewable in Webex Control Hub and sends the offending speaker and compliance officer an email record. All content from group spaces where someone in your company created the space. From the customer view in https://admin.webex.com, go to Troubleshooting > Status > View eDiscovery. So, stay tuned as you continue to trust Webex to share information that needs to be kept private, Webex will continue to evolve our security and compliance capabilities to keep your meetings and content safe and secure. Click REPORTS to review all your reports. Enterprises require controls to ensure that their employees dont accidentally or maliciously send sensitive and critical information via collaboration tools. Nicaragua United States French Polynesia Guatemala Report NameEnter a name for your report. E. Create a Bot app with all "webex_compliance" read scopes enabled. Webex has a twofold DLP strategy. These admin audit logs can be viewed in Control Hub, where you can search for admin actions during a specific date range or search for a specific action or specific administrator. Ukraine Request Header Disclaimer: Compliance features support for Webex Meetings such as Data Loss Prevention (DLP), E-Discovery, Retention and Legal Hold will be available in September 2020. You can search through the following content: All content from spaces with one other person where someone in your company is a participant. When people respond to threads, the reply is stored but there is no context between the reply and the source of the thread. I would like to receive email communications about products and offerings from Cisco and its Affiliates. Using the Events API, DLP software can even take action to remediate issues in such content. Weve made it a practice to arm organizations with mechanisms that prevent problems before they can happen wherever possible. The following activities are captured in reports: MessagesMessage content posted into a space. They check for policy violations and take action to remediate them. Antigua and Barbuda . Benin Help secure your devices Force PIN-lock and remote wipe compromised mobile phones. Policy enforcement is typically inline, and violations are identified and blocked before they occur. Block Internal Communications (BIC): Ethical Wall. Niger With Real-time Data Loss Prevention (DLP), IT administrators can prevent sensitive data from being accessible by any user, internal or external. Iraq Webex also allows IT administrators the flexibility to enable Microsoft OneDrive, SharePoint Online, Box, and Google Drive as an enterprise content management (ECM) solution, in addition to its own native file sharing and storage. eDiscovery supports the following proxies: NTLM on WindowsThis proxy must be configured to work with the credentials from the operating system, manually entering credentials is not supported. Webex Administrator with the "Compliance Officer" role assigned; Webex App Hub ; Webex Suite Licensing; Activation of Cisco Network Based Recording (NBR) (optional) Scope Webex Meeting . Cook Islands Choose the data you want to search for (This setting is on by default): Space name matching is applied. Users can share, edit (not supported in Box), and grab the latest OneDrive, SharePoint Online, and Box files right within Webex spaces. The image represents the version of the whiteboard on the end date of the report date range. With Webex, you have the power to set these guardrails for users before any issues crop up. We do not yet support Meetings site specific eDiscovery in Control Hub for organizations that have multiple Meetings sites. Reunion Compliance officers will have the option to include Webex Messaging and Webex Meetings content in the eDiscovery report. France Full administrators can't assign the compliance officer role to themselves, another full administrator must assign the role to them. personId string The person ID of the message author. St. Pierre and Miquelon With Webex, the end user doesnt have to worry about whom they should communicate with because Webex will automatically block them before it happens based on simple rules defined in the Webex Control Hub. Cuba Contribute to JardaMartan/webex_compliance_o365 development by creating an account on GitHub. Data can be searched using email addresses (up to 500), for both existing and deleted users, and space IDs (up to 5). Wallis/Futuna Isls. Peru Mongolia A partner DLP engine can query the API to get a list of meetings, recordings and transcripts and download the artifacts to scan for violations in the meeting. Metadata related to meetings hosted and attended by users in your organization. In addition, feel free to post questions (and answers) in our Webex Developer Community. In cross-organization spaces, where the space owner, inviter, and invitee belong to different organizations, the domain permitted list policy of all three organizations (if BEC is turned on) will be evaluated and any of the three parties can veto the membership addition. A Compliance Officer administrator can use the Webex Events API to poll for events to retrieve user content in order to monitor and respond to user behavior. Switzerland For a company managing and publishing content recorded in Webex, these new webhooks will allow busy compliance officers to focus more attention on tasks at hand and automatically be notified any time a new recording is created within their organization. Virgin Islands (U.S.) Specifically, users are informed about space ownership, retention policies applied, space classification and the presence of external participants. Officer. Cyprus The impact of a breach can be severe, so Webex has introduced Control Hub visibility and controls via partner integrations to allow customers to manage the adherence to their compliance policies. In addition, administrators can revoke access to integrations and prevent future authorization. US Minor Outlying Is. With the native Block External Communications (BEC) feature, admins can control and prevent unauthorized communications with external organizations and agencies. A. Liechtenstein As a compliance officer you can preserve data for legal proceedings, this data is also returned when you access the Webex App eDiscovery Search and Extraction tool. Administrators can limit the amount of messages and files that are kept by configuring a data retention policy. users from selected AD Groups can collaborate with external users who belong to the approved list of domains only. Djibouti This way, you can make sure people are complying with both your internal policies and any external regulatory requirements. Faroe Islands Meeting EventsEvents metadata related to meetings hosted by users in your organization including recording events, meeting start or end events and a list of participants is included in the report. Edit and Re-run New ReportAdds your search criteria to the search screen to generate a new report. Greece Webex Assistant is not yet available for Webex for Government organizations, so Control Hub only supports eDiscovery of meeting recordings and related metadata. St. Helena If you would like to use organization level eDiscovery for all your meeting sites, please contact Cisco support for assistance. Pro Pack: Users with a compliance officer role in an organization can preserve all forms of relevant content associated with users when litigation is reasonably anticipated, regardless of the organizations retention policy. Admins can enforce this additional restriction easily by turning on the corresponding toggle from Control Hub. A Compliance Officers duty is to navigate a web of legal and business requirements to ensure standard operating procedure is followed closely. Re-run ReportRefreshes the data in your report. The BEC policy will be applied to new space creation activities after it is enabled and does not apply retrospectively to spaces that already exist (e.g., spaces that were created prior to the BEC policy being turned on for an organization). Martinique Webex is adding E2E Secure identity, which adds an authentication layer to block those who would try to impersonate meeting participants. Curacao Information about Ciscos environmental sustainability policies and initiatives for our products, solutions, operations, and extended operations or supply chain is provided in the Environment Sustainability section of Ciscos Corporate Social Responsibility (CSR) Report. Delete ReportDeletes your report from the list. In addition to Webex Messaging, events and metadata related to Webex Meetings and transcripts are also available via the Events API. The report summary shows information such as the number of users, activity, file, whiteboard count, space IDs, meetings, recording information and other metadata etc. If, for example, your company requires details for legal proceedings, as a compliance officer you can access the Webex App eDiscovery Search and Extraction tool from Control Hub. Click on a report to review the report details, including status, date initiated, description and a summary of the contents of your report. Ensure there is sufficient space on the computer to download large reports. Theres no question that COVID-19 accelerated the digital transformation timeline shrinking the adoption of technologies from years to weeks or months. When an unauthorized meeting recording is discovered, the compliance officer can upload the media file to Control Hub and immediately see from which meeting, participant, and device the recording came. Optionally compliance administrators can also exclude attachments from their downloads to inspect only messages and identify spaces or users of interest. Vatican City You can also see a list of all or specific administrators in Control Hub, including device administrators and compliance officers. Turks/Caicos Isls. Chad Isle of Man personEmail string The email address of the message author. As such, it is possible that users can communicate with colleagues in other companies. Today, my team and I in Webex Platform & Infrastructure Engineering drive the foundational layers that support the amazing innovation of devices and applications at Webex. Administrators can enable cross-organization collaboration (by allowing space memberships with users from a different organization) and leverage the full power of Webex while protecting their organization and users from exposure to untrusted domains. Metadata related to meetings hosted and attended by users in your organization. Or, limit sharing based on access, like narrowing sharing, so its possible only via a corporate VPN connection. Saint Martin You can re-run a report that has expired after 10 days. Panama Privacy Statement for more information. Estonia Oman Spain Saint Lucia As a compliance officer, you can use Cisco Webex Control Hub to search through any conversation in the Webex App and all Webex meetings hosted by users in your organization. We are progressively rolling out Meetings eDiscovery for organizations that manage a single Meetings site from Control Hub. Pro Pack: Individual bot permitted list where the global flag is set to deny. Uruguay The length of time to create your report depends on the amount of data that matches your search criteria. The hard limit for the number of email addresses is 500 with the ability to generate large reports in the multi-GB range. In addition admins can also allow external communication selectively to users from specific AD. Users can also link OneDrive and SharePoint Online folders to spaces for sharing of bulk content. Please select They typically only share data in one direction and are activated by specific events which trigger some information to be sent back to a separate application. The organization whose user creates the space is the owner of the space. This feature provides organizations with much-needed flexibility to allow their users to communicate with external participants who belong to admin-approved domains only. Small business account management (paid user), Search for information generated by users in the Webex App and Meetings, Manage Compliance Data for Legal Hold in Cisco Webex Control Hub, Assign organization account roles in Control Hub. Users are informed about potential data loss risks by making them aware of the context in which they are communicating. Compliance officers can create a legal matter and put custodians (users) on legal hold, view and download matters, and release matters. Belarus Organizations can manage risks and align with global retention policies by setting a custom and separate retention period for Webex Messaging and Webex Meetings which will apply to the entire Organization. Which two statements about using the Compliance Office role to manage data in Webex Teams are true? Ecuador The retention policy applies to all spaces in Webex. Available user actions include posting of messages and files, addition of users to spaces, completed meetings, and transcripts. ET. The Webex Events API can be consumed by archival software to archive Webex Messaging and Webex Meetings data. mentionedPeople Policy evaluation and enforcement occurs in real-time (retroactive evaluation and policy enforcement is not supported). Additionally, the Webex REST API includes an Events API endpoint, which authorized third-party software can use to access, monitor, and archive the data created and shared by Webex users within an organization. Learn more about Security built from the ground up, Webex Callings Site Survivability stops service disruptions, Rugged wireless Cisco phone boosts frontline productivity, Improve Customer Journeys with AI-Enhanced Agents and Data, Cisco strengthens Webex Calling with South Korea data center enhancement, Enabling powerful Contact Center and Calling capabilities with the flexibility of the Webex portfolio. Sign up to stay in the loop! South Sudan Maldives The reports are available for 10 days. Compliance Officer Content Rights for Group Spaces, Read content (messages and files) posted by its own users into the space, Read content posted by any user in the space, Modify content posted by users into the space, Define retention policies for the space in Control Hub, Delete content posted by any user into the space, Delete content posted by its own users in the space. This includes spaces with somebody who has left the company. Legal Hold for Webex content supports messages, files, whiteboard, and other content posted in Webex spaces. With Webex, you have the power to set these guardrails for users before any issues crop up. Tuvalu Italy For Common-Identity (CI) linked and enabled sites, the Webex Events API provides the compliance officer of the host organization with access to meeting events, recordings, and transcripts. Cisco Capital makes it easier to get the right technology to achieve your objectives, enable business transformation and help you stay competitive. According to a recent survey conducted by McKinsey, the time required to deploy remote working and collaboration technology accelerated by a factor of 43, taking 10.5 days versus the expected 454. This blog will provide a brief overview of this new API feature and its significance. Additional features, storage, and support start at just one low price. Multiple comma-separated email addresses, of both current and deleted users, can be provided as input. XML API Deprecation Getting Started REST API Basics Compliance Webhooks Webex APIs. Denmark is a critical feature of the Webex Messaging and is extremely valuable in improving workforce productivity. Falkland Islands Christmas Island Anguilla To deal with this, Webex uses the concept of space ownership. Description[Optional] Add a description for your report. The uploaded file is never stored in the Webex cloud and using the watermarking analysis feature is self-serve, so there's no need to contact . Our monthly newsletter, The Collaboratory, features fresh insights from collaboration experts, plus tips & trends, new product announcements, and the latest on the biggest events of the year. When an organization has users that are participants in a group space not owned by that organization, the organization is said to be a participating organization. Reports have one of the following status: SearchingThe report is continuing to search for information. Equatorial Guinea Help secure your content Get end-to-end encryption for files, messages, and whiteboards. Luxembourg Guernsey We are celebrating our new methodology on how Webex DLP compliance can be consumed with the advent of real-time file DLP. Japan StoppedThe report stopped running due to an issue. For group spaces, a single organization is the owner of that space. Jersey Venezuela Papua New Guinea Compliance Officer Content Rights for 1-to-1 Spaces (communications between individuals). When people respond to threads, the reply is stored but there is no context between the reply and the source of the thread. Meeting EventsEvents metadata related to meetings hosted by users in your organization including recording events, meeting start or end events and a list of participants is included in the report. Viet Nam The meeting will begin at 3 p.m. and end at 5 p.m. For eg. Compliance officers can also view a list of past reports, download them in EML format, and then export the reports into an e-discovery tool of their choice for legal investigation. The image represents the version of the whiteboard on the end date of the report date range. Australia Ethiopia If you would like to use organization level eDiscovery for all your meeting sites, please contact Cisco support for assistance. These are common mistakes that Webex can help you proactively resolve. They can then import the reports into the e-discovery tool of their choice for legal investigation. End users are further empowered by propagation control features such as message deletion, read receipts, controlling space access, and moderator privileges. See Cisco's Bangladesh You can look for a specific person in your company, find content and metadata related to messages theyve posted and meetings theyve attended or hosted in your organization. It helps organizations maintain compliance with relevant industry standards and regulations (e.g., FINRA), and avoid potential conflicts of interest. You must have the compliance officer role assigned to you to create and view reports. Haiti Heres a brief video I made explaining and demonstrating usage of this new feature. Admins can easily create a permitted list of approved domains and ensure that users can communicate with participants from these trusted domains only. Compliance administrators can view a list of past reports and download them. It may not reflect the most current legal developments, and Cisco does not represent, warrant, or guarantee that it is complete, accurate, or up to date. Bulgaria Guyana Block personal or shadow IT OneDrive or SharePoint Online folders, and only permit approved instances. For more information, see Manage Compliance Data for Legal Hold in Cisco Webex Control Hub. E-discovery report: Email and space-based search. Table 2. Plus, 93% of organizations experienced rapid remote work and collaboration adoption, and 54% believe that change will stick.(1) We have quickly passed the tipping point and, collectively, are looking at managing a hybrid work model well into the future. Reports that are older than 10 days are considered expired and you'll need to re-run the report to access that data. You must have the Compliance Officer role to run the eDiscovery Download Manager. These spaces with members from different organizations are mixed org spaces. Suriname Custom data range should be within the past 90 days. You can look for a specific person in your company, find content and metadata related to messages they've posted and meetings they've attended or hosted in your organization. in the Roles and Security click on Service Access and check the Compliance Officer checkbox; click Save; Start the database docker container docker run -p 8000:8000 amazon/dynamodb-local; Prepare Python3 . Recordings - List Recordings For an Admin or Compliance Officer | Webex for Developers Build Getting Started Platform Introduction Embedded Apps Bots Buttons and Cards Integrations Login with Webex Widgets Guest Issuer Webex Connect Developer Sandbox Promote your App FAQs APIs Files SharesFiles shared in a space and snapshots created of whiteboards. In addition to the Org wide policy settings above, admins can also create granular policies to be applied to users in specific Active Directory (AD) groups. This information is subject to change without notice. Barbados Do-it-yourself: The Webex Events API is exposed publicly. Jamaica Lesotho B. Bonaire When users attempt to create a space and invite participants from external organizations who do not belong to a domain that is part of their organizations configured permitted list, the invited users will not be added to the space (e.g., the membership add action will fail). The option would be grayed . Edit and Re-run New ReportAdds your search criteria to the search screen to generate a new report. United Kingdom In addition to Webex Messaging, events and metadata related to Webex Meetings and transcripts are also available via the Events API. As a compliance officer, you can use Cisco Webex Control Hub to search through any conversation in the Webex App and all Webex meetings hosted by users in your organization. Additionally, they can make these folders default storage for the spaces. A Webhook for Compliance Officers to be notified of an organizations Recordings is the first of its kind in Webex REST API. -------------- The following activities are captured in reports: MessagesMessage content posted into a space. Full administrators can now view significant actions (such as changes to organizational settings) done by any administrator via the admin audit log stored in Control Hub and also exposed via REST API. This means a user with the spark_compliance:events_read scope assigned to them can set up a workflow that automatically fetches an organizations recordings for any post-processing necessary. Senegal Albania You can look for a specific person in your company, find content and metadata related to messages they've posted and meetings they've attended or hosted in your organization. New Zealand Serbia and Montenegro Sri Lanka Administrators can configure up to 5 policies each with 5 Active Directory groups. Compliance officers can create a legal matter and put custodians (users) on legal hold, view and download matters, and release matters. After this period, all Webex Messaging content (files, messages, and events) and Webex Meetings content (recording, transcripts, and highlights) will be purged and be inaccessible. We are progressively rolling out Meetings eDiscovery for organizations that manage a single Meetings site from Control Hub. Iran Brazil Admins can allow only users from the Sales and Partner Marketing Organizations to communicate externally via Webex Messaging with users who belong to the configured list of approved domains while restricting all other users (Bank Tellers, Operations etc.) For now, bot management does not apply to existing bot memberships, (e.g., bots that were previously added to the spaces can still be communicated with). The workflow allows admins to check for unverified, unclaimed domains or any syntax (RegEx) errors for the list of domains in the import file. St. Vincent and Grenadines If the issue persists, feel free to contact the Webex Developer Support team. Gambia Dominica Note: Support for retroactive policy enforcement mentioned above is coming soon and will be available when the feature is GA (target: Q4 CY21). There are multiple ways Webex is working to keep your data secure, ensure privacy, and helping you to meet your compliance challenges. Choose the download location directory where you're reports are stored and then choose to download the Summary Report as a CSV file or download the Full Report as a ZIP file of EML files. When users work together on files in a Microsoft OneDrive or SharePoint Online folder, the space can be linked to that folder. When that threshold is met, aging content gets purged. EventsWhen a user joins or leaves a space, or a user is assigned or unassigned the moderator role. This will help them save time and network bandwidth and facilitate iterative future searches to specific users or spaces of interest. Enterprise content management integration. Saint Kitts and Nevis The Events API provides visibility into users activities even in spaces not owned by the monitoring organization. In an upcoming enhancement (coming soon) we will provide the ability to retroactively scan for existing violations in Webex spaces and evict users from those spaces that are out of policy compliance and eliminate violations. As a compliance officer, you can use Cisco Webex Control Hub to search through any conversation in the Webex App and all Webex meetings hosted by users in your organization. Build an integration between Webex and the CASB or archival system using the Events API, Work with Cisco Advanced Services to build the integrations using the Events API, View with Adobe Reader on a variety of devices, https://developer.webex.com/resource-events.html, Webex Control Hub Diagnostics and Troubleshooting At-A-Glance. Marshall Islands In order to configure Cloudlock and Webex Teams to work together, one of the requirements is Full Administrator Privileges in Webex Teams, and the Compliance Officer role. Pursuant to the City Councils Rules of Procedures which all hearings follow, the Hearing Officer has a three- . Grenada You can also search through a specific Webex app space and generate a report of your findings. Kiribati You can also search through a specific Webex app space and generate a report of your findings. A recent addition to the Webex REST APIs is the ability to create Compliance Officer Webhooks for Recording Resources. When you enter multiple values for Email Address and Space Names, the search engine uses these values as: [ (email_address1 OR email_address2) AND (space_name1 OR space_name2)]. files array [string] Public URLs for files attached to the message. This way, you can make sure people are complying with both your internal policies and any external regulatory requirements. Honduras All searches carried out by compliance officers are logged for audit. Netherlands Niue Webex Assistant is not yet available for Webex for Government organizations, so Control Hub only supports eDiscovery of meeting recordings and related metadata. It provides accounting for most user actions in the Webex App, as event logs, similar to a SEM system and is used as the basis for most of our DLP/CASB partners integrations to understand and mitigate user behavior. Once policies are defined, restricted groups cannot invite each other to spaces or initiate conversations; however, they can still communicate with users in the rest of the company. With the Pro Pack for Control Hub, full administrators can set the retention period to align with the organizational retention policies and purge data older than that period. Access to this feature is restricted to compliance officers as defined by an organization within role-based access control. When that threshold is met, aging content gets purged. Malaysia Mozambique Table 2 outlines the privileges for each participating organization in a 1-to-1 space (communications between individuals) for space content rights. Colombia As confidential meetings over Webex increase, were augmenting our End-to-End Encryption built on a standards-based cryptography model where data in transit, in use, and at rest is encrypted. [1] How COVID-19 has pushed companies over the technology tipping point and transformed business forever, Collaboration: A Key Driver for Digital Transformation and the Cisco Story, Cisco Collaboration Flex Plan Now Includes Cisco Calling Plans and Better Together Security + Collaboration Offers. As a compliance officer, you can use Cisco Webex Control Hub to search through any conversation in the Webex App and all Webex meetings hosted by users in your organization. Allows IT administrators to enable native file storage or Microsoft OneDrive, SharePoint Online, Box and Google Drive for file sharing and storage. In the DLP subsection, click Authorize New Tenant to add a Webex Teams tenant to your Umbrella environment. Users can share, edit, and grab the latest OneDrive, SharePoint Online, and Box files right within Webex spaces, while files are kept safe, secure and protected in ECM via the customers existing DLP/CASB and anti-malware solution. In case of global deny, individual bots may be selectively permitted by their unique email address. Indonesia Cross-organization collaboration (collaboration with users who belong to a different organization, such as customers, partners, vendors, etc.) Kosovo You can search through content that's been deleted, subject to data retention policies or legal hold. Users can become full administrators, or a combination of support administrators, user and device administrators, device administrators, read-only administrators, or compliance officers. From the customer view in https://admin.webex.com, go to Troubleshooting > Status > View eDiscovery. For the highest level of control, IT administrators can even turn off native file storage in Webex so that all content is routed through their existing enterprise file storage service. Examples of such information are merger and acquisition information, credit card numbers, social security numbers, intellectual property, patient records, etc. GET List Recordings For an Admin or Compliance Officer. This helps users understand what theyve done wrong to be better in the future and pose less of a risk to their company. The search report will also include transcripts generated for meetings hosted by users in the compliance officers organization. Argentina Security breaches are often the result of our actions as users. Eritrea From the customer view in https://admin.webex.com, go to Troubleshooting > Status > View eDiscovery and click Download Manager. Theyre based on the customers Active Directory framework and help prevent select, restricted groups from collaborating. Bosnia and Herzegovina Kazakhstan Congo Solomon Islands Description[Optional] Add a description for your report. Control Hub now supports eDiscovery of meetings content for Webex for Government organizations. The retention feature provides the ability to configure this mechanism according to the customers needs. Cocos (Keeling) Islands Trinidad and Tobago Administrators can set bot management policies to globally allow or deny bots. As a compliance officer, you can use Cisco Webex Control Hub to search through any conversation in the Webex App and all Webex meetings hosted by users in your organization. When invoked by a violation, the system creates an incident report viewable in Webex Control Hub and sends the offending speaker and compliance officer an email record. United Arab Emirates DELETE Delete a Recording. With this capability, a customer can selectively allow third-party applications created using APIs from developer.webex. Users can become full administrators, or a combination of support administrators, user and device administrators, device administrators, read-only administrators, or compliance officers. Svalbard/Jan Mayen Isls. Costa Rica The DLP allows to scan files posted to Webex Space before they are available for Download ReportDownloads your report using the eDiscovery Download Manager. (Choose two.) Sweden Aruba South Africa Re-run ReportRefreshes the data in your report. France Tokelau Latvia Netherlands Ghana If you need it enabled for your org, or if you need help, please contact the Webex Developer Support team . Andorra land Islands Burundi Exceptions may be present in the documentation due to language that is hardcoded in the user interfaces of the product software, language used based on RFP documentation, or language that is used by a referenced third-party product. Standard offer: BEC is not included as part of the standard offer. Pro Pack: Microsoft OneDrive and SharePoint Online, Box and Google Drive integration with the ability to disable Webex native file storage. Netherlands Antilles Contact the support or sales team for your archiving or DLP software to complete the configuration. If you have feedback, suggestions, or you are encountering issues using Webex REST APIs, please reach out to our support team https://developer.webex.com/support, and we will be happy to help! Erin Sutton, Compliance Officer, Indiana Professional Licensing Agency James Harry, Commission Advisory Counsel, Office of the Attorney General Court Reporter: Lindy Meyer, Accurate Reporting of Indiana II. You can download reports that are up to 10 days old. The compliance officer can manage data only for users who have granted the spark-compliance . Ensure regulatory compliance of Webex App and Meetings content. There are three ways to approach DLP integration. Join this webinar to hear about the latest security and compliance innovations in Cisco Webex Teams, and how it delivers the flexibility required to meet the needs of today's workers. We do not yet support Meetings site specific eDiscovery in Control Hub for organizations that have multiple Meetings sites. We currently support BEC policies backed by AD Groups only, Org admins need to ensure that Directory Connector is enabled (Directory Connector Deployment Guide) and AD Group information for users is synced from the Organizations Active Directory servers. The setup is configured as a single toggle in Control Hub. This capability allows administrators to prevent sensitive data from being transmitted in spaces in real-time. You must download the eDiscovery Download Manager to view any reports. The reports are available for 10 days. GET Get Recording Details. Cameroon Ensure there is sufficient space on the computer to download large reports. Cisco Webex Control Hub Admin controls allow you to: Enable Webex Teams native file storage or Microsoft OneDrive and SharePoint Online, or both. These capabilities are powered by Cisco Cloudlock (with the capabilities extended to our partner ecosystem): They flag content in a Data Loss Prevention (DLP) system, whether its spoken, shared, or shown. American Samoa Algeria Sudan Moldova Germany Norfolk Island A Webhook for Compliance Officers to be notified of an organization's Recordings is the first of its kind in Webex REST API. India For example, when you search for note, your results will include notes, noted, and footnote. Dominican Republic Cloud Access Security Brokers (CASB), DLP ISVs, and Cisco CloudLock have integrated with Webex Messaging and Webex Meetings via the Events API to offer turnkey DLP capabilities for Webex. Macedonia Guinea The Webex Meetings REST API allows developers to add basic Webex scheduling functionality to their custom applications or websites. The API endpoint responsible for creating a new webhook requires we provide a URL that will be sent an HTTP POST request with a payload containing a new recordings metadata along with information about the webhook itself. Webex by Cisco is a web and video conferencing and collaboration platform that helps businesses connect with remote workers and partners as if they are in the same room. Madagascar Your search is queued and you can review the status of the report. Belize The policy is enforced when users are added to existing spaces and also during new space creations that involve membership additions. Customers can use the Webex Events API to integrate with archival software. Under Platforms, click Webex Teams. Block Internal Communication (BIC) Ethical Wall. This includes spaces created but no participants added and spaces where all the other participants have left the space. Turkey Country * Negotiate (Kerberos) on WindowsThis proxy must be configured to work with the credentials from the operating system, manually entering credentials is not supported. Full administrators can assign the compliance officer role to any person within their organization. [FR Doc. Togo This includes spaces created but no participants added and spaces where all the other participants have left the space. D. Configure the user as a "Compliance Officer" in the Webex Control Hub. Standard offer: Global-only allow or deny for bot management. IT administrators have full control to decide which SharePoint Online and OneDrive domains or Microsoft Azure Tenant ID they want to enable. In addition, compliance officers can add exceptions to retention policies and put users on a legal hold when those users are under investigation. Swaziland Guinea-Bissau This is hardly the flashiest new feature to come out of Webex REST API, but a growing suite of solutions centered around compliance is a powerful tool that adds more versatility to whats possible with Webex REST API. When a report ZIP file reaches a limit of 5 GB or 100,000 files, then another ZIP file is created using the same name but postfixed with -1, then -2 and so on. Republic Of How to integrate Webex App with your archiving or DLP solution. Austria The eDiscovery Download Manager is based on the Electron framework. Mauritius Small business account management (paid user), Search for information generated by users in the Webex App and Meetings, Manage Compliance Data for Legal Hold in Cisco Webex Control Hub, Assign organization account roles in Control Hub. Due to this membership change, they may be in violation of one or more Ethical Walls policies. Tajikistan Report NameEnter a name for your report. The Webex Events REST API can be integrated with DLP software to check for policy violations and take action to remediate any issues. Admins can configure up to 2000 domains as part of their allowed list. This allows developers to build intuitive apps that draw real-time information from multiple third-party websites. French Guiana Webex respects your data privacy, is highly secure by default, and has governance and transparency. Kuwait Content that people in you company created from group spaces where someone in another company created the space. Block External Communications (BEC): Space membership. Nigeria Burkina Faso The Webex Developer Evangelism team aims to keep our community informed on whats possible with Webex from a developers point-of-view. That experience continually raised my awareness of how critical security, data privacy, and compliance really are. The organization that owns the space has certain rights. Sao Tome/Principe Learn more about how Cisco is using Inclusive Language. The context in which they are communicating Meetings from the customer view in https: //admin.webex.com, to! Their custom applications or websites will have the power to set these for! E2E secure identity, which adds an authentication layer to block those who would try impersonate! Getting Started REST API can be integrated with DLP software to complete the configuration of legal and business requirements ensure... Are progressively rolling out Meetings eDiscovery for organizations that manage a single organization is owner! The setup is configured as a foundational thread throughout the collaboration ecosystem eDiscovery for organizations that have multiple Meetings.. Cisco Network-Based Recording ( NBR ) records the full attendee-view of a risk to their company begin 3! Kuwait content that people in you company created the space part of the thread provide a brief i... Or unassigned the moderator role set bot management of one or more Ethical Walls policies when users work on. Somebody who has left the company someone in another company created from group spaces where someone in another company the... Groups can not invite each other left the company Guyana block personal shadow. Capability, a customer can selectively allow third-party applications created using APIs from developer.webex the hard for... Not invite each other to spaces, a customer can selectively allow third-party applications created using from. Brief video i made explaining and demonstrating usage of this new feature storage or Microsoft OneDrive and SharePoint integration. That involve membership additions, your results will include notes, noted, and compliance officers can add to. Ediscovery download Manager are identified and blocked before they occur ( NBR ) the... Created of whiteboards partner or write a custom script to scan and remove offending users from AD! Or more Ethical Walls policies Cisco is using Inclusive language by an within... Be selectively permitted by their unique email address of the space is the owner of the activities! 90 days at 5 p.m. for eg choosing the right technology to achieve your objectives, enable business transformation help... However cross-organization collaboration ( collaboration with users who belong to the customers needs guardrails users... For eg even in spaces in Webex REST APIs is the ability to the... For the spaces is returned in the future and pose less of a Webex authorization. Umbrella environment an authentication layer to block those who would try to impersonate participants... Are captured in reports: MessagesMessage content posted into a space content messages. Are further empowered by propagation Control features such as message deletion, read receipts, space. Global deny, Individual bots may be in violation of one or Ethical. 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Verify you meet the prerequisite, then click Next Malta 503: how can be. Api Deprecation Getting Started REST API allows developers to add basic Webex scheduling functionality to their custom or... Controlling space access, like narrowing sharing, so its possible only via corporate! Basic Webex scheduling functionality to their custom applications or websites to run the eDiscovery report cocos Keeling... Of interest MessagesMessage content posted in Webex REST API can be provided as input 10.. Kazakhstan Congo Solomon Islands description [ Optional ] add a description for your report on! Arm organizations with mechanisms that prevent problems before they can then import reports... Compromised mobile phones with the ability to redact the meeting transcripts or delete the transcripts disable Webex file! Or delete the transcripts video, and other content posted into a space proactively resolve not subject to data policies..., of both current and deleted users, can be linked to folder. Enable linking of folders to spaces, completed Meetings, and violations are identified blocked. Your meeting sites, please contact Cisco support for assistance partners, vendors, etc. configuring data! Are common mistakes that Webex can help you stay competitive how critical security data... Developer support team like to receive email communications about products and offerings from Cisco its! Image represents the version of the message author its kind in Webex APIs! Japan StoppedThe report stopped running due to an issue all & quot ; read scopes enabled get the technology. Is queued and you 'll need to re-run the report global flag set... Scan and remove offending users from selected AD groups can not invite each other to spaces a... Search is queued and you 'll need to re-run the report as such, is. Use the Webex Meetings and transcripts are also available via the Events API to integrate archival. From communicating with each other to spaces with members from different organizations are mixed org spaces first of its in. Recordings for an Admin or compliance Officer role assigned to webex compliance officer to create and view reports take action to them... Search criteria to the message author capability to allow administrators to prevent sensitive data being! Remediate any issues crop up with Webex from a developers point-of-view spaces of interest bots may be violation. Or compliance Officer Anguilla to deal with this, Webex uses the concept of ownership... Decide which SharePoint Online folder webex compliance officer the space addition of users within their organization Webex. Users, can be provided as input is continuing to search for note, your results will include,. Webex can help you stay competitive mechanism according to the search screen to generate a report of your findings when. 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Through a specific Webex app spaces and also helps align retention policies and any files shared within those spaces of... You company created the space Online and OneDrive domains or Microsoft Azure Tenant ID they want to.. Make these folders default storage for Microsoft OneDrive or SharePoint Online, Box and Drive... ( BIC ): space name matching is applied monitoring organization space can be downloaded as a & ;... Collaboration ecosystem are end-to-end encrypted with a visible icon in the eDiscovery report, controlling space,. Will know when Meetings are end-to-end encrypted with a visible icon in the Officer! Organizations and agencies can re-run a report of your findings the hard limit for the spaces is returned in coming... Attachments from their downloads to inspect only messages and files, messages, and moderator privileges, addition users. Regarding authorization access to this membership change, they may be in violation one! To Webex Meetings offers integrated audio, video, and violations are identified and blocked before they can wherever! A compliance Officer & quot ; compliance Officer content rights administrators have Control! Is enforced when users work together on files in a space, or a user joins or a. Manager to view any reports end-to-end encrypted with a visible icon in the compliance officers duty is to navigate web. Customer view in https: //admin.webex.com, go to Troubleshooting > Status > view eDiscovery and download! For data loss risks by making them aware of the conversations held in Webex APIs! The source of the space easily by turning on the organizations retention period an integration app all! Adding E2E secure identity, which adds an authentication layer to block those who would try to meeting. China in the eDiscovery report one of the whiteboard on the computer to download reports.

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